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Tag: Student Information System

6 Major Challenges faced by Educational Institutions and how Academia ERP can help

Posted on by Hemant Mahajan

There are thousands of operations that govern the management of your institute on an everyday basis. Needless to say, they all happen at the same time, and at times you would wish you had at least 10 heads to keep a track of everything that is happening around in your institute. 

Meanwhile, your metamorphosis is an impossible thing, let’s focus on transforming the way your institute functions. Yes, we are talking about digital transformation. 

Digital transformation is highly demanded in the education sector. The education industry around the world is undergoing some major challenges, and there is no other option but to go digital and take on these challenges. 

Here are 6 major challenges that are faced by education institutes, and how Academia Education ERP / Student Information Management System can help:

  • Automate Student Registration & Admission Process

Admission phase is one of the most mismanaged aspects of any education institute that is doing it manually. Let’s be practical, you are asking a bunch of people from your staff to manage thousands of enquiries and applications, and that too in a short time. 

The dull and repetitive procedure thus can easily to automated with Academia ERP. The product comes with pre-admission and admission execution features to make enquiry management easy for your institute and handhold every applicant to become a student in your institute. Not only, the product optimizes the process but also provides you with data analytics with predictive qualities to ensure you are choosing the right applicants that would be well fit in your culture and curriculum. 

  • Curriculum Management

It is an every-year activity and can take days. You are well aware of the hassles of designing the right curriculum. And if you have tens of courses and programs running in your institute, you can say goodbye to a whole month of your life. 

With Academia ERP, you can manage your curriculum better and allow easy structuring of the course components. For every subject, every chapter, lesson, and resource material you would be surprised how easy your life would become after you implement Academia ERP. 

  • Productive Classroom Management 

Lesson planning, student attendance, student engagement, student performance management and analysis, and so many other things. Just percolating knowledge is not the end of your responsibilities. 

Having said this, you need a well-designed product that fits well in your academic structure to perform all these tasks. You need to free up your teachers to focus on the primary goal of providing quality education and focus on their performance improvement and leave the other ad-hoc tasks to the software. Guess what is the solution for this – Academia ERP. 

  • Better parent-teacher association

If you wait for months to interact with the parents of your students you need an ERP solution right away. The world is moving towards omnichannel communication and people expect to stay in touch with these digital communication tools on the go. 

Also, parents are demanding a larger share in their ward’s academic life. You need a solution such as Academia ERP to keep in touch with the parents of the students and provide them detailed reports on a regular basis about their ward’s participation in academic and non-academic activities. 

  • Hassle-free finance management 

Keeping track of fee payments, sending payment reminders to students and parents, payment collection, updating records, managing & sharing the receipts with the payer, and resending frequent reminders to the students that have not paid are some of the most tiresome duties for your administrative staff. Also, consolidating data to prepare financial reports and tax operations may become a hassle. 

For streamlining all the finance-related activities you get a fee and finance module in the Academia ERP software that automates the task and tracks each transaction to keep a record for digital management of receipts – eliminating mismanagement completely. Also, the software sends system-generated reminders through various modes of communication. The system has in-built financial reports that allow you to consolidate data easily and generate reports faster for compliance activities. 

  • Resource Management

Resource management is the primary goal of any ERP solution. For an admin to keep track of all the resources such as inventory, hostel, mess, library, and more it becomes time-consuming. Also, the process is prone to delays and errors. To eliminate even the slightest tracking mistakes you can opt for Academia ERP. It is one of the best tools that come with a full-fledged resource management toolkit and allows easy tracking of various types of resources. 

Wrapping Up

Aside from dealing with the major challenges mentioned in the blog, the Academia ERP software assists you in the better management of your institute. It has multi-center capabilities and is a perfect enterprise-level solution for the chain of institutes as well. The product is built to streamline some of the most complex operations in an institute like — admissions, examinations, attendance management, student data management, student lifecycle management, student performance management, and more. To learn more about these features, request a live demo today. 

B-learning – Best of Traditional and Modern Education

Posted on by Hemant Mahajan

Spare a minute to ponder the presence of technology in our lives and you will find that almost everything is connected to the digital world; directly or indirectly. Millennials and Gen-Zs can’t imagine their world without the internet. Not only does it involve their social lives but it also encapsulates their personal growth, learning, and education. 

As much as online learning is fast becoming a source of learning and knowledge, we can’t ignore the importance of the physical presence of a teacher in a student’s life. Therefore instead of shifting completely to e-learning, there is a midway and a better option known as b-learning.

What is b-learning?

B-learning also is known as Blended Learning is the combination of online and offline education. It is a mixture of face-to-face interaction learning methods along with digital courses. Therefore, it is also called hybrid learning, technology-mediated instruction, web-enhanced instruction, and mixed-mode instruction.

Blended learning came into existence with the importance of computers and the internet. Since they play a very crucial part in educational institutions and student engagement increases with them, institutions and educators are inclined towards blended learning methods. The idea is to get the right mix of the traditional methods and the digitally advanced ones.

What are the advantages of b-learning?

Personalized learning, the democratization of education and lesser expenses, are some of the benefits for students and educators of b-learning.

Let’s look at some of the major advantages.

It is more effective

Online learning with the guidance of teachers is the perfect approach for today’s generation. It increases student engagement and makes them independent to search for topics and gains updated information on their own. This also lets teachers focus more on attending to students for their individual queries.

It bridges the gap between teachers and students

Where traditional methods of education end with the last bell of the school, blended learning expands the timeline of teaching. With online platforms such as student information system which provides exclusive portals to connect teachers and students, it not only increases the communication between students and teachers but also ensures student satisfaction.

With e-platforms offering video tutorials and online communities to gain knowledge and discuss topics, are ending the geographical barrier of education. They facilitate a collaborative learning experience.

It reduces the educational expenses

Blended learning can minimize academic expenses at certain levels. Although it is debatable among some educators and education leaders, it has indeed shown cost-saving in many places. With the b-learning approach, it is possible to replace several text-books with electronic device reading. E-textbooks are not only accessible to anyone anytime but also save on the management cost.

There are software solutions in blended learning methods that can automatically fetch student data and store it in the server. This saves time in entering data manually and saves paper costs for maintaining records as well. 

Why is it important?

The 21st century is on the verge of a digital revolution. Students are independent, comfortable, and satisfied with online learning and achieving success simultaneously. But the digital world is a pool of ample information that is enough to distract them as well. This is where the role of teachers come in. With proper guidance and with the accessibility of updated information, it helps them to utilize the students’ full potential and also improve their attitude towards learning.

Academia Student Information System is setting an example in the blended learning approach space. With learning management system integration and the inbuilt parents-teachers-students portal, it is enabling educational institutions to create a balanced environment. 

Do you want to take the first step towards 21st-century education? Take a free demonstration to know more.

How Automated Attendance Management System benefits Educational Institutions

Posted on by Hemant Mahajan

Automated Attendance Management System maintains an agile technology that changes the traditional attendance processes into a smarter and more effective system. It makes attendance interesting and time saving for teachers.

Like any other sector, schools and colleges are also burdened with a huge amount of administrative work. With several managerial tasks to take care of, educators often have less time to focus on teaching. A digital solution can aid them in using their time more productively.

Attendance Management System is a solution that can help teachers with better efficiency in the classrooms.

The manual attendance system unnecessarily consumes their time. Besides this, they have to calculate attendance records for the final evaluation of students which again is a fairly manual process.

An automated attendance management system can overcome such inefficiency.

Do you know teachers can save 10-15 minutes daily in attendance with automation?

It makes attendance processes faster and reduces manual work. It also gives them a detailed report of student attendance records and saves the time-consuming calculations.

 

Academia Student Information System calculates attendance percentage daily with absent and leaves records. 

Here are the technologies used in an attendance management system:

Biometric Integration


Biometric Integration is fast becoming the most reliable and accurate attendance method in schools/colleges. It saves time, efforts and makes attendance processes efficient. As it is a fingerprint-based system there is rarely any chance of proxy or fake attendance.

The fingerprints of students are saved in the biometric system in the beginning and that data is integrated with an education ERP.  After that students just have to place their fingers on the machine to confirm their attendance.

RFID

Apart from biometric, some institutes prefer this technology for automating the attendance system. RFID of  Radio Frequency Identification as the name suggests records attendance through radio waves. It has a unique ID number for each student given on a smart card and can record attendance within seconds. It is also capable of reading several cards at once.

Students just have to pass through an RFID and reader where attendance gets marked and data automatically transferred to an integrated Education ERP.

Faculty Portal

The faculty portal is an online platform offered by a Student Information System for teachers. It not only helps connect teachers and students but also allows teachers to manage attendance, time table, assignment distribution and more.

For instance, if a student is on a leave, it appears based on the specific leave he/she has opted for, and if the student is busy in other curricular activities; teachers can mark them accordingly, thus avoiding confusion. In case of an uninformed absence, an automated SMS/notification is sent to the respective parent/guardian so that they can be aware of the whereabouts of their child.

Academia ERP can save 20% time spent on administrative tasks, and keep your data secure with cloud-enabled technology. Want to know how? Talk to our expert now. Click here to book a free demo.

Image source: freepik.com

How a College Management System can Benefit an Institution

Posted on by Hemant Mahajan

A college management system is a cloud-based software that helps in managing the entire administrative and management processes in a higher educational institution. All of it is digital, automated and data-driven. Some of the notable things that a college management system handles include student enrollment, pre, and post-admission processes, students, faculty, exam schedules, assignments, logistics, and library of the institution.  

In this constantly evolving landscape of education and technology, a college management system offers an institution a competitive edge as well as ensures rapid advancement and success. 

Here are some key benefits of the college management software.

Complete Automation

Of the variety of tasks that constitute college management, most are manual and require physical collation of papers, data, information and so on. However, switching to a college management system helps in removing all these time-consuming and at times trivial tasks to ensure that there are better resource planning and management. In fact, Academia ERP offers 360-degree automation covering all aspects of administration.

Recommended reading: 7 Key Benefits of a Student Management System

Reduced manual intervention also minimizes errors in data and allows the faculty and management more time for other initiatives. Automation allows you to generate several reports from time to time as well on a real-time basis.  

Data Security

Data privacy is a legit concern in today’s world where all our information is stored online. Educational data security can be a challenge for both principals and administrators considering the probable risk of data corruption and loss.

Academia, being a cloud-based ERP, offers a one-stop solution for all these issues. It also offers data access to the respective users only based on rights and authority given to him/her by the concerned administrator.

For instance, a student can use the portal to access only limited data concerning his/her academics, while the teacher can oversee more details, thus filtering it appropriately and eliminating any possibility of data misplacement or manipulation.

Seamless Communication

In addition to learning, a college offers a range of opportunities to students in the form of activities and events. And to facilitate their update and reach to the thousands of students, using a college management system is the most convenient approach.

Recommended reading: 5 Technologies that. are Remodeling Higher Education

Even within the academic framework, students are easily and digitally able to access all the details regarding their curriculum along with information on assignments, assessments, and attendance.

An additional advantage is that all of this can be accessed remotely by both students and teachers through their portals on a mobile application. 

Comprehensive Reporting and Analysis

Every college has a myriad of information about their departments and students but not many are able to drive it for impactful insights. This, in turn, affects the decision-making and hampers the growth of the school. 

An important advantage of the college management system software is that it offers data in the form of statistics that can be analyzed quickly for relevant conclusions. The data is also updated on a real-time basis and is error-free thus eliminating any room for inaccuracy.

Recommended reading: Top Functionalities of an Education ERP Software

The reporting can be used to include almost all the divisions in a college including student and faculty performance, attendance records, logistics and accommodation, events and activities, and so on.

Check out how Academia College Management System offers all of this and more with a free demo now!

Image source: freepik.com

7 Key Benefits of a Student Management System

Posted on by Hemant Mahajan

Educational institutions involve a lot of data that needs to be managed properly and systematically. It is important to streamline and manage the complete student data, and various educational institutions invest in high-performance student information systems (SIS). There are various Student Management System Benefits that we will discuss in this blog.

The cloud-based software helps in storing and organizing various student-related data in a proper and centralized manner so that it can be easily accessed, edited, and updated when they are needed. 

To understand it more properly let’s discuss some of the key benefits of using a student information system:

  • Manages Student Information

A student profile management system manages all the information related to student’s attendance, assignments, academic reports, curriculum details, project details, exam-related information, skills and achievements, medical history, address, fee, and accounts-related data easily and efficiently leading to simple and effective management for the institution. 

  • Increases productivity

It is important to choose a good and effective SIS that can help boost the productivity of your institution. An effective SIS leads to increased speed and efficiency that helps in maintaining effective records and an increased data accuracy involving lesser time helping administration and staff to focus on other important and productive tasks for the institution.

  • Streamlines all the operations 

In most cases, a student management system provides complete access to all the operations equipped with a dashboard that makes easier tracking of what needs to be done, who will do it, and what work needs to be done. The best part of all this is you can attain any of the student’s, faculty’s, or administrator’s information any time on a single screen within just a few clicks. It streamlines the complete academic and administrative operations of the institute making everything simple and efficient in every manner. 

It manages all your important work that is highlighted. It also improves all the tasks that are important for high productivity focusing on student’s growth. It also indicates that you can grow as an institution having complete control in just one system. 

  • Improved Communication

It is always known that every student has a different interaction level, but no matter how friendly the atmosphere in your school is, some students require special attention related to all the academic and administrative operations. A student management system comes hand-in-hand helping faculties to improve their communication properly and systematically. 

There are various reasons for which students might hesitate to discuss with faculties and administrators like fee submission, exam-related queries, etc. So having a student profile management system will be easy to communicate for students with whomever they want for any operation like fee, exam management, timetable management, and any other thing. 

  • Reduces Paperwork 

Student Management System helps institutions to manage personal records easily, it keeps complete track of student data – reducing paperwork. There are various things for which students need to manage a lot of documents like admission forms, student records, financial aid paperwork, etc. so by having an automated student system in place, students get the opportunity to access all the data easily and efficiently from anywhere and anytime along using the mobile app. 

  • Centralized access to everyone

Old were the days when parents always got their child’s information only on parents teachers meet. Using a student app parents can access any information like activities, assignments, attendance, and other relevant information. 

  • Date Security 

In an educational institution, it is quite important to secure student’s information in any case, the manual intervention involves a lot of errors along with a lot of time involvement

The traditional methods of storing documents are also prone to risks of data loss. It can be by physical damage, theft, or an accident. 

With the use of student management software, administrators can minimize that risk to the lowest. All the data is saved on the server which is encrypted with security and only a user with login credentials can access it.

So, institutions should opt for a student management system that provides data security keeping all the data security along with providing real-time access whenever required. The software provides multiple automatic backups of data to make sure you do not end up losing your valuable files.


Wrapping Up 

With the increased demand for online systems, educational institutions need to opt for a system that is student-friendly and can fulfill all the needs of students. Hope you liked this article and understood the Student Management System benefits that can help your institute and its students to focus more on productivity, and having efficient management of all the academic and administrative tasks in the institution. 

It allows institutions to focus on other productive activities rather than managing the regular student’s documentation and management as they are possible with just a few clicks. 

So what are you waiting for, choose the best student management system for your institution, and if you are interested in seeking the best system, do contact us now and we will explain to you how Academia can help institutions seek growth, productivity, and success. So do call us to know. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:


How Educational Institutions Save Time and Money with Automation

Posted on by Hemant Mahajan

An age that swears by ambition and competition, the 21st century has also offered us varied tools to ensure that the fight is fierce! The digital revolution (also known as the 3rd Industrial Revolution ) is helping us make the best use of time & money in creating a better as well as a faster world. In the last 4 to 5 years, it has significantly penetrated the education industry too. Various EdTech solutions such as the Student Information System, Learning Management System, etc are playing an important role in efficiently managing the campus administration.

The main reason for this software becoming a favorite of the education industry is that they help in effective resource management to subsequently ensure student success.

Education ERP: An intelligent way of managing your institute

Here are the 5 ways automation can help in saving time and money:

Prompt Decision Making

If you are heading an institution or a particular department, decision-making is certainly a part of your daily calendar. It takes a huge amount of time to go through stacks of files that have data and references for you to arrive at a conclusion.

What if you can access all these details at the touch of a button without having to go through the pile for papers? Wouldn’t it’ll save you precious time?

 

Education ERP gives you the power to access all the details whenever you want. Student records (class-wise, course wise, year wise), employee records, ongoing courses and much more. It provides neat reports that help you in the quick analysis, which ultimately results in faster decision making.

Reduced stationery costs

According to an article on Edutopia, around $25,000/year is spent on paper alone by a school with a capacity of 100 teachers in the US. Not to forget other costs including printing and stationery.  

The education industry relies heavily on paper and stationery. While it can’t end it completely, it can definitely be minimized. With Education ERP such as Academia SIS, institutes can save up to 22% in printing and mailing costs. Being a cloud-based system, you can share documents with students, parents, and teachers on their portal or email address to save paper costs. Hard copies are redundant as all the data is securely saved on the cloud. This is an effective way to save a lot more than you can imagine.

Recommended reading: Technology in schools: What are the opportunities and challenges?

Reduction in academic reporting time

Education ERP has an integrated excel sheet tool, with this you can upload and download all the data, anytime you want. It saves your time in manual inputs to make academic reports. All data entered can be converted into excel sheets as and when needed.

For example, if you are running a campaign for admission, you can track enquiry, create data sheets in real-time and share them with other staff members. Not just this, you can also check the expense reports, target achieved and so on.

Faster turnaround time

When you are able to make decisions faster and save time in mundane administrative tasks the turnaround time of management processes is automatically shorter, helping you do more with less.

Digital transformation with ERP reduces paperwork, streamlines processes and makes work simpler that in turn speeds up the overall management. The information flow becomes smooth, transparent and it keeps everyone from multiple departments in the loop that aids in faster and more efficient task performance. Moreover, it also minimizes errors and removes data duplicity to get rid of rework in the process.

Automation resulting in High ROI

The primary focus of an educational institution is to offer quality education with world-class management, however, the quality and credibility of an institution do not depend only upon its faculty, but also its capital. 

Recommended reading: How a Student Information System Can Ease Your Pain

For any organization, the return on investment is a crucial factor to run any institution. It depicts the success of the entity. The education industry spends millions of dollars on quality education. 

An efficient solution to control and manage your capital is with the digital transformation of your institute. Using technology for your day to day tasks can seem expensive in the beginning, but in the long run, it helps in achieving high ROI.

Know more about how ERP System can help in ROI

Are you a smart educator who wants to use technology to save time and money in management? Try a free demo now!

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Top 6 Functions of Student Information System that Every Educator Should Know

Posted on by Hemant Mahajan

A well-implemented Student Information System transforms institutional operations and empowers educators to focus on what truly matters—teaching and learning. From managing student data to enhancing communication and improving academic performance, the benefits of an SIS are undeniable.

investing in a robust SIS is no longer optional—it’s essential for institutions aiming to embrace digital transformation. Educators who understand and leverage these six key functions can drive better results for both students and the institution.

1. Student Data Management

The core function of any SIS is efficient student data management. From personal details and admission records to academic progress and health information, the system securely stores all data in one place. Educators can easily access student profiles, track performance, and make informed decisions.  Teachers can tailor their teaching strategies based on individual student needs, ensuring a more personalized learning experience.

Key Features:

  • Centralized student profiles with demographic and academic details.
  • Secure storage and easy retrieval of historical records.
  • Real-time updates for any changes in student information.

2. Attendance Tracking

Every contemporary SIS will have an attendance module. The system allows educators to intervene early if a student is frequently absent. Teachers can mark attendance within seconds, while administrators get real-time reports to identify patterns and address absenteeism. An SIS automates this process, making it efficient and accurate. 

Key Features:

  • Daily and subject-wise attendance marking.
  • Instant alerts for absenteeism.
  • Detailed attendance reports for each student.
  1. Marksheet & Assessment Management

Grading and assessment is a complex process, especially when dealing with multiple subjects and exams. An SIS simplifies this by providing integrated marksheets where teachers can enter scores, calculate final grades, and share results with students and parents. Educators can easily identify students who need extra support while parents stay informed about their child’s academic progress.

Key Features:

  • Customizable grading scales and weightage.
  • Automated report card generation.
  • Performance tracking over time.
  1. Timetable & Scheduling

A timetable can last for six months or more. Creating timetables for classes, exams, and extracurricular activities can be challenging. An SIS automates this process to ensure efficient resource allocation and conflict-free scheduling.

Key Features:

  • Automated class and exam timetables.
  • Schedule adjustments with instant notifications.
  • Resource management for classrooms and teachers.

5. Communication & Notifications

Effective communication between institutes, teachers, parents, and students is essential for student success. An SIS bridges this gap by providing multiple communication channels.  Transparent communication ensures everyone stays updated, reducing misunderstandings and enhancing collaboration.

Key Features:

  • Real-time notifications for attendance, grades, and events.
  • Two-way communication between teachers and parents.
  • Event and exam reminders.

6. Reports & Analytics

Data-driven decision-making can transform education. An SIS provides powerful reports and analytics to help educators identify strengths, weaknesses, and opportunities for improvement. Educators can make proactive decisions to ensure better learning outcomes and efficient college/university management.

Key Features:

  • Customizable reports for academics, attendance, and behavior.
  • Visual dashboards for quick insights.
  • Predictive analytics for academic performance.

Conclusion

Efficient student data management is not just about organization—it’s about empowerment. It equips educators with the tools to provide personalized learning, improves institutional efficiency, enhances communication, and drives long-term success. In an era where data drives progress, institutions prioritizing effective student information management will deliver quality education and foster institutional growth.

Experiential Learning vs Conventional Learning. Which works better and why?

Posted on by Hemant Mahajan

The concept of experiential learning has been frequently introduced lately. Nowadays, more and more schools have begun to accept this growing trend. The idea is quite simple and bypasses the typical learning process through experience or a “reflex to do”.

How does this work?

The process starts with a person performing a specific action and then sees the effect of the action in a situation. 

The second step is to understand these effects if the same measures were taken and predicted under the same circumstances. 

The third step is to understand the general principle under which the particular instance resides. When this general principle is understood, the final step is the application of the action under new circumstances.

The world is your class

It can be argued in favor of experiential learning that concepts that are difficult to understand in the classroom can be more easily accepted through real experiences. 

Studies have shown that learning in the real world can be more effective as students adapt to the real world through careful observation and generalization. With this learning experience, you can:

  1. Gain valuable experience in the field
  2. Study and learn more globally and locally
  3. Understand the importance of real-life experiences
  4. Actively participate in a dynamic environment

Conventional VS Experiential

Today, schools and organizations involved in the education sector use a variety of methods that they believe will contribute to overall development. However, there is a clear distinction in the way these procedures are carried out. 

Some are more concerned with the concept of experiential learning and individual development compared to traditional methods designed to develop each individual’s ability to meet measurable standards or the standards of an organization.

Read also: 5 Benefits of Adaptive Learning in Edification

Nevertheless, there are many differences between conventional learning and experience:

Conventional learning Experience learning
Includes direct training or teaching Includes modern ways of learning & teaching using advanced tools & software
Involves restrictions with a pre-decided frame of learning Flexible with a variety of learning patterns and techniques
Focus on just institutional growth Focus on the overall development of students along with institutional growth
Knowledge transfer from existing books and resources by faculty to students   Students and faculty can experience the lessons taught to them using artificial intelligence, virtual reality, and more.
Ex. Classroom teaching, conferences, presentations. Ex. Use of technological tools & software for enhanced growth of teaching & learning

Conclusion:

It is not surprising that the vast majority of education and training is still conventional and not experiential. This can sometimes be understandable, as the needs of an organization can be anticipated according to individual needs, both in terms of training and in terms of subsequent work. Here it can be argued that society is a little ignorant and “broken” in this regard.

It is difficult to deny the benefits of experiential learning. As, it can effectively address the personal development needs of young and old learners and improve self-esteem, self-responsibility, and maturity which are difficult to achieve with conventional and normative teaching methods.

To know more about the Student Information System, click here.

How Generation-Z will remodel the map of Education

Posted on by Hemant Mahajan

The Millenials have ruled the world but the future belongs to Generation Z. This generation is the next generation of higher education students, presently attending schools. In education, the survey states that around 93% of this generation students consider technology in the classroom essential to nurture their creativity and prepare them for their future career.

Not just technology this generation believes in social learning which is not limited to geographical borders. Online learning that is available at any time, anywhere is their must-have facility. They expect on-demand services that can help them to focus them in the right direction in their career. This generation is not just limited to Instagram and Facebook story sharing but more focused and career-driven. Most of them already involved in one or another type of business or startup and therefore they need an educational institution that can add value in their skills, that can act as a catalyst for their career. And Generation Z won’t settle for less.

What is the role of an educational institution toward generation Z?

Gen Z is the generation that is not a passive learner, they are the answer finder or if they don’t find the answer they will create the answer for the curious mind. They have an ample amount of resources to enhance their knowledge, the generation where 4G and 5G internet is delivering 24*7*365 access to all over the world.

So, how educational institutions will exist in this digital generation?

There is no doubt that any technology or any amount of internet can’t replace the human touch of education and teachers but to stay “relevant” for Gen Z, education institutions need to pace up with the digital world. 

Educational institutions need to increase their digital presence not only in the learning area but also in administrative management. These students are realistic, they believe in transparency and connectivity. Any institute without technologically advanced management system will lose the interest of Gen Z students. For proper management of student technology like SaaS, Student Information System with cutting edge technology is now the necessity for higher education institutions to maintain the admissions retentions of students. 

Coming to learning management system colleges and University are already on their way to increase their digital presence with online courses, video lectures, podcasts, and 24*7 teacher availability via portals. Artificial Intelligence, Virtual Reality, Augmented Reality, Machine Learning will rule the education sector for Generation G.

Educational Institutions have to show this generation that how their education process can make them stronger, more skilled and future-ready. 

How to meet the expectation of Gen Z?

This is the generation that is passing through the tragical events such as 9/11, 2008 financial recession, terrorism, and whatnot. Gen Z doesn’t live in a fantasy of the ideal world, they live in reality and they understand it. Emerging technology and self-reliance to get learning haven’t lost their faith in the education institutions and educator. In a recent survey by Deloitte The Deloitte Global Millennial Survey 2019, Gen Z has put the onus on educators for preparing workers for Industry 4.0 i.e. industries with smart factories with advanced connectivity and where whole work can be visualized to aid in decision making. 

That means the next generation of students is already putting their money on education sectors and educators, rest must be done by the educational institution. 

Now it’s the responsibility of the institution to make themselves ready to meet the expectation of the Gen Z by diving into active digital transformation, automation of the administrative system, by shifting towards a more practical approach of education and last but not the least delivering the world-class student service to help Gen Z to succeed in their future.

4 Undeniable Reasons Why Educational Institutions Should Use ERP Software

Posted on by Hemant Mahajan

Being a part of the education industry, I need not tell you how much the meaning of education has changed over the years. It is no longer about providing education for sake of a system or law. It is about having more accountability toward building the future of the country by shaping these young minds. Equity and accessibility have become an integral part of the goal. Governments around the world have already started prepping to meet these new goals in a couple of years. 

Even though, the goals have changed the challenges have remained the same. In fact, after covid-19, they have elevated. The resources are meager and in some poor countries, educating children is not even on the list of priorities for people. They are battling to keep their families fed and are asking children to take up odd jobs. As an education organization, you too must have seen a dipping admissions rate, late arrival of government aid, and most of all students having lowered engagement in the classroom. How are you are prepping to battle them? 

One of the solutions is — Education ERP. 

What is Education ERP Software? 

Education ERP software is advanced software that helps in automating the operations in an institute and serves as a database for multiple applications put in use for the digital governance of an institute. 

4 undeniable reasons you must invest in Education ERP software

  • Reduces cost 

A report by OECD suggests that global funding for the education industry can go down by 11%. This means you must be prepared to reduce the cost of operations and spend only on the things that are absolutely necessary. 

But do you even know where you are spending currently? I know your answer. Manual processing is not only costly, but it is highly opaque. There is no transparency in the transactions and hence you may not be able to fully consolidate where you are spending currently. 

To fight that, use an ERP solution. It is an enterprise-level resource management tool that provides you with financial management and automates most tasks to reduce operational costs. 

  • Paperless operations 

This is the most cliched reason to invest in technologies but, imagine the amount of money you save by going paperless. Paper-bound operations are slow and they are very difficult to manage. They lower the productivity of the staff and you lose out on good opportunities to stay profitable in the current economic climate. Hence, switching to paperless operations is best, and ERP does it all for you. 

  • Reports and Analytics. 

Compliance agencies and regulatory bodies are prepping for changing their norms of accreditation. They need to see more accountability in administrative and academic staff toward quality education. They are demanding reports on various aspects of a student lifecycle and to stay on top of it you need — first, a database that centralizes information in one place, and second a tool that consolidates data to provide you accurate reports. 

You no longer cannot depend on the academic and non-academic staff for these reports, given you are short on resources and you have to reduce your operation cost so hiring more people is out of the question. Hence, an education ERP is a long-term solution. The data analytics feature helps you generate various reports and stay in line with compliance. 

  • Data security and management

Data security has become a central concern for education institutes. During covid-19 many institutes chose to go with the available option in the market without testing the security of the product. As a result, many students and parents are complaining of data leakage and are concerned about the security of the student in an online learning environment. 

This has led to institutes taking harsh measures and going with tools that offer higher security in the ecosystem. An education ERP solution such as Academia ERP can help you navigate through this challenge easily. We are a highly secure platform that uses various security measures to prevent any breaches.

Wrapping Up 

These were the 4 reasons to invest in education ERP software. If you need to know more about the features and functionalities, please fill out this form to request a free demo. Our technology experts would connect with you shortly. 

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